There's a System for That!

Once you identify the tasks you need systems for, create a system and put it in writing. (There's something magical about putting things in writing — it makes them more real!) Think about the task and each individual step that makes up the task. Write down each step.

Once you document the task as it's being done, step back and think about it for a moment. Is that the way it should be done? Is there a better way to do it? Is there a step that needs to be removed or one that needs to be added? This is a great time to tweak your system and make it better!

Use your new systems. Try them out and see how they work. Change them if you need to. Over time, you'll find that you don't need to refer to the written processes anymore. The systems become part of your regular work routine, freeing up time and energy that you can spend on other things. FS

Sandy Rees is a fundraising coach and consultant and author of the Get Fully Funded blog. Reach her at sandy@sandyrees.com.